Permit Requirements and Procedures – Operations at General Aviation Airports

Permit fees shall be established by resolution of the Board of County Commissioners. Permit fees for non-aeronautical services will generally be uniform among similarly-situated providers of goods and services but MDAD reserves the right to impose different Permit fees to particular providers if circumstances warrant a difference in fees.

1. Permit Fees

Advance Permit fees include a non-refundable application fee and a refundable security deposit, currently at $500 each for a total initial financial outlay to the applicant of $1,000. Both the application fee and the security deposit are subject to change at the discretion of the Board of the County Commissioners. Pursuant to Dade County Resolution Nos. R-101-01 and R-442-02, the monthly opportunity fee of all gross revenues established for permittee’s activities at Miami International Airport is not applicable at the General Aviation Airports with the exception of fuel flowage or other fees currently in effect. Applicable fees will be due to MDAD and payable per permit/contract terms.

2. Report

Although, the monthly opportunity fee of all gross revenues established for permittee’s is not applicable at the General Aviation Airports, permittees are still required to provide MDAD with a Monthly Gross Revenues Report accurately listing all airport customers. The report must reference the exclusion of reporting gross revenues for activities conducted at the General Aviation Airports. This report is due by the 10th day of the month following the month in which commercial activities were conducted. The report must be filed on the Form provided by MDAD.

Note: Permittees providing fueling services at the General Aviation must disclose the related gross revenues and pay the associated opportunity fee.

3. Late Fees

Late monthly reports and opportunity fee payments are subject to late payment and delinquency charges respectively. The late report charge is currently $50 each calendar day the report is late and delinquency fees are 1 ½ % monthly. Permittees are responsible for any other fees that may be required by the County from time to time and applicable to the permittee’s operations.

2. Entities and/or individuals who are in arrears to the County on another contract, or non-compliant with applicable LDB and Living Wage requirements, are not eligible to receive a Permit.

4. Audit

CPA certified annual audits are also required within 90 days of the anniversary of the effective date of the permit if gross revenues generated by the permit are $250,000 or more. If annual revenues are less than $250,000 a notarized report in the form approved by MDAD is required.

5. Insurance

The following are the insurance minimums required by MDAD’s Risk Management for the service classifications identified below. These policies must be acquired and maintained by permittees during the term of the permit: The County reserves the right to require the Permittee to provide such reasonably amended insurance coverage or such additional types of insurance coverage as MDAD deems necessary or desirable from time to time during the term of this Permit. MIA confirmed requirements are subject to Risk Managements review based on the agreement services.

A. Insurance Requirements – General Services

(a) Commercial General Liability Insurance: On a comprehensive basis, including Contractual Liability, products, and completed operations in an amount not less than $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. Miami-Dade County must be included as an Additional Insured with respect to this coverage. This requirement applies to operations conducted at the General Aviation Airports.

(b) Automobile Liability Insurance: Automobile Liability Insurance, covering all owned, non-owned, and hired vehicles used by the Permittee in connection with its operations under this Permit in an amount not less than:

1. $1,000,000 combined single limit per occurrence for bodily injury and property damage covering vehicles when being used by the Permittee on the Air Operations Area (“AOA”) of the General Aviation Airports.

2. $300,000 combined single limit per occurrence for bodily injury and property damage covering vehicles when being used by the Permittee off of the AOA at the General Aviation Airports.

(c) Workmen’s Compensation Insurance: Workmen’s Compensation Insurance for all employees as required by Florida Statute 440.

B. Additional Insurance – Sudden and Accidental Pollution Insurance

(a) Environmental Insurance: Unless otherwise agreed to in writing by the County, or due to the existence of such coverage in other policies or for other reasons, the permittee shall obtain pollution and remediation legal liability insurance to cover the risks associated with the handling, storage, use, disposal, and possible release of Hazardous Materials at the Premises in the face amount of $2,000,000.00.

This additional insurance coverage is required for the following commercial activities at the General Aviation Airports:

1. All fueling activities, including aircraft defueling services.

2. Delivery of fuel products and lubricating oil.

3. Aircraft demolition operations.

C. Quality of Insurance Company

(a) The insurance coverages required, shall include those classifications as listed in Standard Liability Insurance Manuals, which most nearly reflect the operations of the Permittee under the Permit. All insurance policies required shall be issued in companies authorized to do business under the Laws of the State of Florida. The companies must be rated no less than "A-" as to Management, and no less than "VII" as to strength in accordance with the latest edition of "Best's Insurance Guide", published by A.M. Best Company, Inc., or its equivalent as approved by MDAD Risk Management.

D. Certificates of Insurance

(a) Prior to the commencement of operations, and annually thereafter, the permittee as applicable, shall furnish certificates of insurance to MDAD which certificates shall clearly indicate: (1) that the permittee has obtained insurance in the type, amount and classifications as required (2) that Miami-Dade Aviation Department is named as the Certificate Holder (3) that Miami-Dade County is named as an additional insured with respect to the Commercial General Liability coverage.

(b) Furthermore, the permittee must carry in its vehicle proof of insurance when entering or being upon airport property. MDAD shall have the right to not grant entry to a County airport or allow transfer of fuel if proof of insurance in the limits stated above is not produced when requested.

E. Insurance Not a Limitation on Liability

(a) Compliance with the foregoing requirements shall not relieve the permittee or its subcontractors of their liability under any other portion of the Permit or as may be provided by law.